Absentee Voting

*NEW* Letter from Dane County Clerk on Participating in the Election by Mail (March 25, 2020)

During this emergency and based on the Governors Stay at Home order I am declaring all Dane County voters may indicate as needed that they are indefinitely confined due to illness.  This declaration will make it easier for Dane County voters to participate in this election by mail in these difficult times. I urge all voters who request a ballot and have trouble presenting an valid ID to indicate that they are indefinitely confined.

People are reluctant to check the box that says they are indefinitely confined but this is a pandemic.  This feature in our law is here to help preserve everyone’s right to vote.  The process works like this:  

  • A voter visit’s myvote.wi.gov to request a ballot.  
  • A voter can select a box that reads “I certify that I am indefinitely confined due to age illness, infirmity or disability and request ballots be sent to me for every election until I am no longer confined or fail to return a  ballot.  

The voter is then able to skip the step of uploading an ID in order to receive a ballot for the April 7 election.  

Voters are confined due to the COVID-19 illness.  When the Stay at Home order by the Governor is lifted, the voter can change their designation back by contacting their clerk or updating their information in myvote.wi.gov.  Voters who are able to provide a copy of their ID should do so and not indicate that they are indefinitely confined.   Please let me know if you have any questions. 

Scott A. McDonell, Dane County Clerk, (608) 266-4121, mcdonell@countyofdane.com 

General Information

Under Wisconsin law, voters do not need a reason to vote absentee. Any voter who prefers to vote by absentee ballot may request one. You have several options for requesting an absentee ballot and casting your vote.

Voters will be required to show proper photo identification (ID).

Absentee ballot requests will be processed within 24 hours of receiving the request and acceptable photo ID.

All absentee ballots are sent to the polls to be counted on Election Day.

For federal elections, absentee ballots will be in the mail beginning 47 days before Election Day. For elections that do not include federal offices, absentee ballots will be in the mail beginning three weeks before Election Day.

Voters may verify their registration, polling location, sample ballot, and absentee ballot status at MyVote Wisconsin.

View absentee voting information from the Wisconsin Elections Commission.

All In-Person Absentee Voting for the April 7th Spring Election and Presidential Preference Primary will be held at City Hall

UPDATED Dates and Times for In-Person Absentee Voting listed below:

March 23 - March 27, 2020:  8:00 a.m. to 4:30 p.m.

March 30 - April 1, 2020:  8:00 a.m. to 4:30 p.m.

April 2, 2020 - April 3, 2020:  8:00 a.m. to 5:00 p.m.

Completed absentee ballots can be mailed to the Clerk’s Office or dropped off at the following locations:

  • City Hall, 300 E Main St (drop box located in Main St lobby)
  • Westside Community Service Building, 2598 W Main St (drop box located in main lobby)
  • Sun Prairie Utilities, 125 W Main St (drive-thru drop box)
  • Sun Prairie High School, 888 Grove St (drop-off available on Election Day ONLY)

The deadline to return an absentee ballot is 8:00pm on Election Day.

City of Sun Prairie Offering Curbside Voting

The City of Sun Prairie has reserved four parking spots outside City Hall for curbside voting starting Friday, March 20th. Voters who are high-risk for COVID-19 can register to vote and/or cast their ballot from their vehicle. High-risk populations include older adults and people with chronic health conditions. Curbside voting will be offered during voting hours until April 3rd.

Signs will be posted at each of the designated stalls prompting voters who need to use the curbside voting option to ring the doorbell or call the City Clerk's Office at 837-2511.

The City Clerk's Office is offering this option to those voters who are at high-risk for the virus COVID-19. For those not at high risk, in-person absentee voting is still available in the Clerk's Office.

Voters are also able to request absentee ballots to be sent to them through the mail at MyVote Wisconsin. The deadline to request an absentee ballot to be sent to you is Thursday, April 2nd.

Curbside Voting

All voters requesting a ballot must show photo identification. View the photo ID requirements.

Request an Absentee Ballot Online

Voters may request an absentee ballot on MyVote Wisconsin.

Absentee Voting in Care Facilities

The State Legislature approved 2013 Wisconsin Act 159 relating to absentee voting in residential care facilities and retirement home.  Dates and times these services will be provided will be posted as soon as we have the information.

Delivery by Mail

An Absentee Ballot Request form is available on the Wisconsin Elections Commission website. Absentee Ballot Request forms are available in:

Although absentee ballot request forms are available, you are not required to use a form. You may send a written request that includes:

  • Name
  • Sun Prairie address where you are registered
  • Address the ballot should be mailed to, if different than your registered address
  • List of election(s) for which you are requesting an absentee ballot
  • Signature
  • Copy of photo ID, if not already on file in the Clerk's Office.

Mail the request to:

City Clerk's Office
300 E. Main Street
Sun Prairie, WI 53590

Alternatively, you may email your request to us.

The deadline for requesting an absentee ballot by mail is 5:00 p.m. the Thursday before Election Day.

*****New Feature*****

View a short video with step-by-step instructions on how to fill out the Wisconsin Application for Absentee Ballot.

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Request a Permanent Absentee Ballot

If you are indefinitely confined because of severe and continued physical illness, disability or infirmities of aging, you can receive an absentee ballot on a permanent basis printing and mailing or emailing this form (PDF)to the City Clerk's Office. Remember to check the 3rd option on line item 6.

Military Absentee Voters

Members of the military are not required to register to vote, but must complete forms to vote absentee. Military voters may download their absentee ballots online.

Voting Absentee in the Hospital

If you are in the hospital and unable to go to the polling place on Election Day, you may receive an absentee ballot by appointing an agent to deliver and return your completed ballot. The voter and assigned agent need to sign the Absentee Ballot Request Form (PDF). The agent information is listed on line 7 of the request form. The agent needs to bring the hospitalized voter's photo ID to the Clerk's Office when dropping off the form.

This option is available up to seven (7) days before Election Day.

Voting Absentee at Qualified Care Facilities

Special Voting Deputies (SVDs) are appointed by the municipal clerk to bring absentee ballots to qualified care facilities.

The dates and times of when Special Voting Deputies will be conducting absentee voting at Qualified Care Facilities will be listed here as soon as they are available.

Permanent Overseas Absentee Voters

Voter who have moved overseas with no intent to return to live in the United States may continue voting for federal offices from their last Wisconsin address. These voters may register and request absentee ballots using the Federal Postcard Application. Voters who are permanently overseas do not need to send Proof of Residence with their voter registration.

Alternatively, Permanent Overseas Voters may download their absentee ballots online.